Services||Company and LLP Compliances

Board & General Meeting Documentation

Maintain Legal Formality. Strengthen Corporate Governance.

Board and General Meetings are fundamental components of a company’s decision-making and corporate governance structure. To remain compliant with the Companies Act, 2013, every company is required to properly conduct and document its Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

At [TAX WARRIOR], we provide comprehensive assistance with Board & General Meeting Documentation to help your business meet legal requirements while maintaining transparency and professionalism in corporate functioning.

What We Offer:

Drafting of Meeting Notices

Preparation of formal notices for Board Meetings, AGMs, or EGMs with proper timelines and agendas as per legal requirements.

Agenda Preparation

Clearly structured agendas tailored to your business needs, ensuring smooth conduct and focus during meetings.

Minutes of Meetings

Accurate and legally compliant recording of Board and General Meeting minutes, capturing all decisions, discussions, and actions taken.

Resolution Drafting

Drafting of board and shareholder resolutions for approval of key matters such as appointment of directors, approval of financials, borrowings, investments, etc.

Attendance Registers & Registers Maintenance

Maintenance of director attendance, shareholder attendance records, and statutory registers (Register of Directors, Members, etc.).

Post-Meeting Filings

Filing of applicable forms with the ROC such as MGT-7, AOC-4, MGT-14, DIR-12, and others, based on the resolutions passed.

Frequently Asked Questions (FAQs)

1. How often should Board Meetings be conducted?

As per the Companies Act, every company must hold a minimum of four board meetings in a calendar year, with a gap of not more than 120 days between two meetings.

2. Is documentation mandatory for all meetings?

Yes. Proper notices, minutes, and resolutions are legally required for both Board Meetings and General Meetings.

3. Can meetings be held virtually?

Yes. Companies can conduct meetings via video conferencing, but the documentation and recording requirements remain the same.

4. What if meetings are not documented properly?

Improper documentation can lead to non-compliance penalties, disputes among stakeholders, and may render decisions legally invalid.

5. Do you provide ready-to-use templates and support?

Yes. We offer customized templates, drafting services, and end-to-end support from meeting notice to ROC filing.

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